Novel Coronavirus (COVID-19) Prevention & Response

This page was last updated on April 2, 2020 @ 1:30 pm. Latest updates include Grading Policy. Please check back for regular updates.

This page will keep the LFCC community informed about the latest developments concerning COVID – 19. Please check back for future updates.

Jump to a Section

Update – March 27, 2020

Grading Policy

The Virginia Community College System is adopting an emergency grading policy for all Spring 2020 classes that end after April 6. Students who wish to receive a traditional earned letter grade may request one from their instructor; however, all others will receive a pass/no pass grade. Read VCCS Chancellor Glenn DuBois’s letter explaining the policy here: https://www.vccs.edu/vccsblog_post/emergency-grading-policy-for-vccs-spring-2020-classes/

Classes Will Remain Online
  • Classes will remain online for the duration of the spring semester. Students in certain health professions programs with labs or clinicals will receive updates and guidance from their instructors.
  • Since summer and fall registration begins in the coming weeks, the College is planning for the Summer Class Schedule to be all online. Federal and state authorities have advised higher education leaders that social distancing requirements are likely to continue into the summer months. As a result, it is safer to plan for online instruction for summer. Should these restrictions be lifted, we can always add late-starting on-site classes.
  • The testing center will be closed. The only exception is for a limited number of students who will be contacted directly by their program coordinators to schedule tests by appointment only.
  • The library will be closed, but resources are available online through their article databases, eBook collections, and streaming video. If assistance is needed during this time, the library staff can be contacted through text, email, or live chat, using the Contact Us box on the library’s website: lfcc.edu/library. Faculty and students can make library loans remotely with pick up at the security desk.
  • The campus bookstores will be closed; however, Follett’s online store remains open with free ground shipping and free e-books where available for affected students: lfcc.edu/bookstore

Previous Updates

Update – March 20, 2020

As the community spread of the COVID-19 (coronavirus) virus has continued and the number of cases in Virginia has continued to rise, we are forced to make additional changes to our schedule and operations. The following will become effective Monday, March 23, 2020.

Classes Will Remain Online
  • Classes will remain online for the duration of the spring semester. Students in certain health professions programs with labs or clinicals will receive updates and guidance from their instructors.
  • Since summer and fall registration begins in the coming weeks, the College is planning for the Summer Class Schedule to be all online. Federal and state authorities have advised higher education leaders that social distancing requirements are likely to continue into the summer months. As a result, it is safer to plan for online instruction for summer. Should these restrictions be lifted, we can always add late-starting on-site classes.
Campus Operations
  • Effective Monday, March 23, all operations – with limited exceptions, such as student services, campus police and facilities – will be conducted remotely using technology or alternative means. Remote operations will continue at least through June 10.
  • Employees who have been approved to telework must request permission from their supervisor before returning to campus. Brief visits to complete mission-critical work will be allowed on an as-needed basis. While our campuses are not closed, staffing is limited to essential personnel only.
  • The testing center will be closed. The only exception is for a limited number of students who will be contacted directly by their program coordinators to schedule tests by appointment only.
  • The library will be closed, but resources are available online through their article databases, eBook collections, and streaming video. If assistance is needed during this time, the library staff can be contacted through text, email, or live chat, using the Contact Us box on the library’s website: lfcc.edu/library. Faculty and students can make library loans remotely with pick up at the security desk.
  • The campus bookstores will be closed; however, Follett’s online store remains open with free ground shipping and free e-books where available for affected students: lfcc.edu/bookstore
  • At the Middletown Campus, Subway and the Fitness Center will remain closed through June 10.
  • All LFCC events, rentals and student activities are canceled through June 10, unless an event or activity can be conducted at a distance.
  • We are aware that some students may need access to wi-fi or a computer for online courses. Others may stop in with questions about enrolling for summer or fall classes. Lastly, there may be occasions when faculty or staff need to access their offices. To accommodate these needs, the following buildings will be open Monday – Friday from 10:00 a.m. – 2:00 p.m. for limited student or employee access:
    • Middletown Campus – Fairfax Hall (enter at the Toxopeus Welcome Center)
    • Fauquier Campus – Wolk Hall
    • Luray-Page County Center
  • All individuals will be required to check in at the security desk.
Student Services and Resources
Events
  • All LFCC events, rentals and student activities are canceled through June 10, unless an event or activity can be conducted at a distance.
Employees
  • As mentioned previously, all employee operations – except for limited student support and services such as campus police and facilities – will be conducted remotely through June 10. Occasionally, certain employees will be called to campus for specific, mission critical tasks, but we expect this will be rare.
  • Employees who have been approved to telework must request permission from their supervisor before returning to campus. Please stay home, stay safe, and keep others safe.
  • Departments have done an excellent job planning and coordinating telework agreements. Please note that full-time and part-time employees may be assigned professional development duties as part of their remote work.
  • As we learn new information about PHEL (Public Health Emergency Leave), unemployment benefits, workers’ compensation and short-term disability, we will provide updates. The Office of Human Resources will also email updates to supervisors, as needed.

Resources and General Information

Lord Fairfax Community College is closely monitoring the situation with the VCCS, the VA Dept. of Health and the CDC to ensure we are taking appropriate precautions.

Please click on the links below to view LFCC’s coronavirus response to these affected areas:

Students
  • Classes will remain online for the duration of the spring semester.
  • Students in certain health professions programs with labs or clinicals will receive updates and guidance from their instructors.
  • Nursing Applications – Notifications and acceptance letters to applicants for the LFCC ADN nursing program will be delayed for at least 30 days. It is anticipated that acceptance letters could go out by the end of April.
  • Medical Laboratory Technology Applications – Applications for the Medical Laboratory Technology program are still being accepted and are due May 1, 2020. Mail all applications to: Lord Fairfax Community College, Attn: Health Professions Division, 173 Skirmisher Lane, Middletown, VA 22645. For applications, checklists, and further information, visit the Medical Laboratory Technology Program webpage (application located under the “Admissions Requirements” section).
  • Professors will use LFCC email and notifications within Canvas to share details about their classes. Students should check LFCC email and Canvas frequently. Course instructions will also be posted in Canvas. For those who haven’t taken online courses before, there is a self-paced tutorial that explains how to use Canvas to complete online coursework. This tutorial is located on the Canvas dashboard and titled “Building with Canvas.“
  • The testing center will be closed. The only exception is for a limited number of students who will be contacted directly by their program coordinators to schedule tests by appointment only.
  • The library will be closed, but resources are available online through their article databases, eBook collections, and streaming video. If assistance is needed during this time, the library staff can be contacted through text, email, or live chat, using the Contact Us box on the library’s website: lfcc.edu/library. Faculty and students can make library loans remotely with pick up at the security desk.
  • The campus bookstores will be closed; however, Follett’s online store remains open with free ground shipping and free e-books where available for affected students: lfcc.edu/bookstore
  • More information about student services and resources is available here: https://lfcc.edu/novel-coronavirus-covid-19-prevention-response/coronavirus-student-services/
  • The following buildings will be open Monday – Friday from 10:00 a.m. – 2:00 p.m. for limited student or employee access:
    • Middletown Campus – Fairfax Hall (enter at the Toxopeus Welcome Center)
    • Fauquier Campus – Wolk Hall
    • Luray-Page County Center
  • All individuals will be required to check in at the security desk.
  • COVID-19 Testing Notice: LFCC’s priority during the COVID-19 (Novel Coronavirus) pandemic is to maintain the health and safety of our students, employees and community. If you believe you may have contracted the virus and are being tested, or a member of your household is being tested, please let us know so that we may adequately clean campus areas and prepare a response.
    • Students: Please contact Caroline Wood, Associate Vice President of Academic and Student Support at [email protected] for additional guidance.
    • If you had close contact with a person ill with COVID-19, the Virginia Department of Health recommends that you stay at home for 14 days after the last time you saw the person and practice social distancing. Please follow the guidance of your medical provider and the VDH.

Student FAQs

General Questions
What if I’m afraid my grades will suffer due to transitioning all of my in-person classes to online ones?
What happens in regard to my dual-enrollment classes and grades?
Am I required to come in to the Testing Center to complete a required mid-term exam or proctored assignment?
  • The testing center will be closed. The only exception is for a limited number of students who will be contacted directly by their program coordinators to schedule tests by appointment only.
Will the Library, Fitness Center, Subway, and the Bookstore be open?
  • The library will be closed, but resources are available online through their article databases, eBook collections, and streaming video. If assistance is needed during this time, the library staff can be contacted through text, email, or live chat, using the Contact Us box on the library’s website: lfcc.edu/library. Faculty and students can make library loans remotely with pick up at the security desk.
  • The campus bookstores will be closed; however, Follett’s online store remains open with free ground shipping and free e-books where available for affected students: lfcc.edu/bookstore
  • At the Middletown Campus, Subway and the Fitness Center will remain closed through June 10.

Technology Services Questions
If I don’t have a college laptop, or if I do not have a computer at home, will the college provide one?
  • The college does not have any laptops to lend students.
If I don’t have Internet access at home, will the college provide a hot spot?
  • The college does not have hotspots to lend students. Comcast is offering free internet service for 60 days for new customers for its Internet Essentials package, as a response to the Coronavirus. Please see this link: https://www.internetessentials.com/
Can we come to campus to access Wi-Fi?
  • The following buildings will be open Monday – Friday from 10:00 a.m. – 2:00 p.m. for limited student or employee access:
    • Middletown Campus – Fairfax Hall (enter at the Toxopeus Welcome Center)
    • Fauquier Campus – Wolk Hall
    • Luray-Page County Center
  • All individuals will be required to check in at the security desk.
Will the Internet become overloaded with everyone working from home?
  • There may be slowdowns from time to time, but the internet providers are working on increasing capacity and speed. If it is slow, you may need to try connecting at a later time. If you do not have an internet connection at home, see if there are special arrangements from one of the internet providers during the emergency. Keeping attachment size smaller, avoiding long real-time sessions, and posting material so students can access them when they can
    connect will help.

Faculty and Staff
  • Effective Monday, March 23, all operations – with limited exceptions, such as student services, campus police and facilities – will be conducted remotely using technology or alternative means. Remote operations will continue at least through June 10.
  • Employees who have been approved to telework must request permission from their supervisor before returning to campus. Brief visits to complete mission-critical work will be allowed on an as-needed basis. While our campuses are not closed, staffing is limited to essential personnel only.
  • Please stay home, stay safe, and keep others safe.
  • Departments have done an excellent job planning and coordinating telework agreements. Please note that full-time and part-time employees may be assigned professional development duties as part of their remote work.
  • Telework Tool Kit – This toolkit has been designed to assist supervisors and employees in implementing temporary telework in response to COVID-19. The Telework Tool Kit can be found on the LFCC intranet via this link: https://intranet.lfcc.edu/forms-and-templates/office-of-human-resource-management/#telework-tool-kit
  • The Instructional Technology Office will provide assistance, with instructional technologist Gannon Nordberg and instructional designer Erin Mills available to provide the necessary training and technology to move course content online.
    • LFCC Continuity of Instruction Resource – Use the ITO Help Request Form if you have questions, need more information about how to create student engagement online, or would like additional assistance in Canvas.
    • Faculty members are asked to post course plans in Canvas for each of their classes. They will receive additional communication from their deans approving course plans. Faculty members are asked to work with their deans to ensure all students are accommodated.
  • We will continue to update the Employee FAQ section of the website as we learn new information about PHEL (Public Health Emergency Leave), unemployment benefits, workers’ compensation and short-term disability. The Office of Human Resources will also email updates to supervisors, as needed.
  • COVID-19 Testing Notice: LFCC’s priority during the COVID-19 (Novel Coronavirus) pandemic is to maintain the health and safety of our students, employees and community. If you believe you may have contracted the virus and are being tested, or a member of your household is being tested, please let us know so that we may adequately clean campus areas and prepare a response.
    • Faculty and Staff: Please contact JoAnn Ellwood, Associate Vice President of Human Resources at [email protected] for additional guidance.
    • If you had close contact with a person ill with COVID-19, the Virginia Department of Health recommends that you stay at home for 14 days after the last time you saw the person and practice social distancing. Please follow the guidance of your medical provider and the VDH.

Employee FAQs

General Questions
What should an employee do if they overhear or are concerned an individual on campus may be contagious or is caring for or living with someone who is contagious?
  • Please report these through our Coronavirus Inquiry Form below or directly to the LFCC Police Department at 540-868-SAFE (7233). Do not confront others with regard to their health status or the health status of a family member. Faculty and Staff of LFCC, please remember HIPAA and FERPA regulations remain in effect.

What should an employee do if they are sick, or a family member is sick?
  • If an employee or an immediate family member are sick, the employee should stay home, seek medical attention, and notify their supervisor through normal processes. Our goal is to keep illness out of the workplace. Supervisors, in consultation with Human Resources, will advise you on next steps. Whenever an employee is displaying symptoms of communicable diseases at the workplace, the College may send the employee home and require the use of leave. The employee is required to provide a release from the medical provider to return to the workplace.

Benefits Questions

Does our Commonwealth medical insurance plan offer any options for virtual care?
  • Yes, for information regarding online doctor’s visits available through the Commonwealth Health plans, please follow this link: https://www.dhrm.virginia.gov/employeebenefits/health-benefits/online-doctor-visit.
  • Virtual care services can be used in place of seeing a physician in-person for minor medical conditions and cost less than emergency room or urgent care visits. Virtual care services can be a good option when you need to limit exposure to the public and free up emergency room resources for true emergencies.
I am very worried and fearful about COVID-19 and the potential impacts to me and my family. What resources does the Commonwealth have available to assist employees dealing with stress?
Travel Questions
What is the guidance regarding employees who are scheduled to travel?
  • Official state employee travel will not be allowed outside of Virginia for the next 30 days starting March 12th. All travel should be evaluated carefully to determine if the travel is mission critical and necessary during this time period. Therefore, no new travel should be scheduled at this time.
  • In addition, if travel is already scheduled, please contact the conference vendor for information regarding cancellation or postponement. The employee is responsible for contacting hotel, airline, and/or rental car vendors to attempt to arrange a refund of charges as appropriate, with one exception at this time: No action is needed for those who were scheduled to attend the VCCS New Horizon’s Conference.
  • Employees who plan personal travel are encouraged to review the Virginia Department of Health guidance on recommendations for travelers.
Technology Services Questions
If I don’t have a college laptop, or if I do not have a computer at home, will the college provide one?
  • The college has laptops for loan, please work with your supervisor to facilitate this request.
If I don’t have Internet access at home, will the college provide a hot spot?
  • The college does not currently have any hotspots to lend staff/faculty. We have ordered a limited number but have been informed by the Virginia Information Technology Agency (VITA) that the order cannot be filled at this time due to supply constraints. Comcast is offering free internet service for 60 days for new customers for its Internet Essentials package, as a response to the Coronavirus. Please see this link: https://www.internetessentials.com/
Do I need VPN software installed to telework?
  • VPN is only needed if there is a need to access local college shared drives (Not SharePoint/OneDrive, Perceptive Content/ImageNow, or other special software). Contact the Information Technology Services Help Desk for installation or questions.
How do I connect my home printer or printer/scanner to my college laptop?
  • You should not need to create paper or scan any materials while working from home. Information for the College and things you receive from students will all be sent to you electronically. No one will be submitting a paper or sending it through the post office.
Will the Internet become overloaded with everyone working from home?
  • There may be slowdowns from time to time, but the internet providers are working on increasing capacity and speed. If it is slow, you may need to try connecting at a later time. If you do not have an internet connection at home, see if there are special arrangements from one of the internet providers during the emergency. Keeping attachment size smaller, avoiding long real-time sessions, and posting material so students can access them when they can
    connect will help.

LFCC Workforce Solutions Professional Development and Continuing Education
  • Effective March 23, 2020, LFCC Workforce Solutions Professional Development and Continuing Education will reschedule all ongoing and upcoming scheduled classes through June 10, 2020, and in some cases, move classes online. Our team is working expeditiously to reschedule classes and will be communicating directly to students via email messages and phone calls over the weeks ahead.
Adult Education Classes
  • All Adult Education classes have been moved to an online model, and students are being directly contacted by their instructors to coordinate these services.
Small Business Development Center
Events
  • All LFCC events, rentals and student activities are canceled through June 10, unless an event or activity can be conducted at a distance. The college will continue to monitor and heed recommendations from the CDC and the Virginia Department of Health, and will update this policy as the situation warrants. If you have questions regarding a previously scheduled event, please contact the coordinator of the event. We are exploring alternate ways or dates to celebrate and honor our students, employees, donors, community leaders, and, most importantly, our graduates. Many of these events typically occur in April and May.
  • Commencement: With guidance from the CDC, the Virginia Department of Health and the Virginia Community College System (VCCS), the Chancellor of the VCCS and the community college presidents across Virginia have made the difficult decision to not hold May commencement ceremonies. For more information, please visit lfcc.edu/commencement.

Student Services and Resources

More information about student services and resources is available here: https://lfcc.edu/novel-coronavirus-covid-19-prevention-response/coronavirus-student-services/

Resources and General Information

Lord Fairfax Community College is closely monitoring the situation with the VCCS, the VA Dept. of Health and the CDC to ensure we are taking appropriate precautions.

There are several steps you can take to ensure you remain as healthy as possible:

Stay informed: US Centers for Disease Control (CDC)

Practice preventative care: Prevention (CDC)

Please be assured that the health and safety of our employees and students are paramount. LFCC’s Continuity of Operations Emergency Team is monitoring daily developments with COVID-19, and has taken the following proactive measures:

  • Instituted increased cleaning measures for all high-touch and high-traffic areas of our campuses.
  • Set up additional hand sanitizer stations in high-traffic areas.
  • Established vendor contacts and procedures for enhanced cleaning as part of our contingency planning.

Resources

Have a Question or Concern?

Do you have a specific question about LFCC’s response to the coronavirus? Before submitting your question, please be sure to check our Frequently Asked Questions above as your answer may have already been provided. Please use the form below and a member of our staff will respond as soon as possible.

  • To prevent SPAM submisssions.
  • This field is for validation purposes and should be left unchanged.
Sidebar search form