Third Party

The Business Office currently offers the following Third Party payment options, please click the dropdown below to learn more about each.

Special Arrangement Contract

If your employer or another party will be paying for your tuition and fees, the letter of authorization to bill must be received in the Business Office by the tuition deadline. Note tuition deadline in semester schedule.

A letter is required each semester.

Special Arrangement Contract

The Code of Virginia states:

Public institutions of higher education may enter into special arrangement contracts with Virginia employers or authorities controlling federal installations or agencies located in Virginia.  The special arrangement contracts shall be for the purpose of providing reduced rate tuition charges for the employees of the Virginia employers or federal personnel when the employers or federal authorities are assuming the liability for paying, to the extent permitted by federal law, the tuition for the employees or personnel in question and the employees or personnel are classified by the requirements of this section as out-of-state.[1]

Virginia employers may request a special arrangement contract in order to provide educational assistance to their out of state employees at the business contract rate.  All requests are handled through the Business Office and executed by the Budget and Finance Director.

Special arrangement contracts are valid for one academic year beginning in the fall and ending in the summer.  Each semester, students must provide verification of their employment in the form of a verification memo from their employer. Special arrangement contracts must be renewed on an annual basis in the fall.

Instructions for completing the SAC

NOTE:

Special arrangement contracts must be turned in one week before the tuition deadline in order to be processed in time for the upcoming semester.  Special arrangement contracts will be processed within 5 business days of receipt.

529 Plans

In this section, you will find information on the two types of 529 prepaid plans — the 529 Savings Plans and the 529 Tuition Plans.

529 Savings Plans – LFCC will receive a check or ACH

These plans pay for any qualified higher education expenses including tuition, room & board, textbooks, computers, required supplies and equipment.  Some common savings plan vendors are Virginia 529 Invest, College America, American Funds, Geico, USAA, Vanguard and Trusts. 

PLEASE NOTE: If you are planning to use your 529 Saving Plan, please make certain you are familiar with the payment deadline dates on the Academic Calendar for the semester to allow enough time for the following steps 1-4 to be taken to ensure the protection of your classes.

If a current or future LFCC student would like to use 529 Savings Plan benefits to pay for their qualified higher education expenses incurred at LFCC, the student needs to complete the following steps for each semester:

  1. Enroll in classes.  This will provide the student with the tuition and fees total amount due.
  2. Once the student obtains the total dollar amount of the tuition and fees, the 529 Savings Plan account holder should be able to request a distribution from their plan with this information. The account holder should request the “Memo” line to reflect the LFCC student ID #.  Payments from the 529 Saving Plan vendor should be mailed to the following address:

Lord Fairfax Community College

Business Office

173 Skirmisher Lane,

Middletown, VA 22645

  1. The 529 Savings Plan account holder will need to provide the student with the following information: 
    • 529 Savings Plan Institution Name
    • Semester for which the payment will be applicable.
    • Requested tuition and fee amount.
    • Student Name
    • Student’s LFCC ID # (seven numeric digits)
    • 529 Saving Plan Account Holder’s Name
    • Confirmation # – When the 529 Savings Plan account holder makes a request for the distribution of funds, the vendor should provide a confirmation number.
  2. The student will provide the information obtained in step 3 via an email to [email protected].  This will enable the Third Party Billing office to protect the student’s classes from dropping due to non-payment. The Third Party Billing office will send a confirmation email to the student’s VCCS account notifying them of their enrollment protection. Once LFCC receives the 529 Savings Plan payment and applies it to the student’s account, the protection of classes will cease.  The protection will no longer be required because the account balance is zero.

PLEASE NOTE:  The addition of any classes after the initial 529 Savings Plan disbursement request for the semester would require another request for disbursement.  Therefore, the completion of steps 2-4 would be required.

529 Tuition Plan – LFCC will invoice the plan

These plans only pay for tuition and mandatory fees.  Some common Tuition plan vendors are Virginia 529 Prepaid, Florida Prepaid, Texas Guaranteed Tuition Plan, Alabama PACT, Maryland Prepaid MPCT and College Illinois! Prepaid Tuition Program. 

PLEASE NOTE: If you are planning to use your 529 Tuition Plan, please make certain you are familiar with the payment deadline dates on the Academic Calendar for the semester to allow enough time for the following steps 1-5 to be taken to ensure the protection of your classes.

Virginia 529 Prepaid will not pay for out-of-state tuition.

If a current or future LFCC student would like to use 529 Tuition Plan benefits to pay for their tuition and mandatory fees incurred at LFCC, the student and the Tuition Plan account holder need to complete the following steps for each semester:

  1. The Tuition Plan account holder must complete the “Intent to Enroll” form with the appropriate tuition plan vendor.
  2. Student enrolls in classes. 
  3. The student/Tuition Plan Account Holder will need to gather the following information: 
    • 529 Tuition Plan Institution Name
    • Semester for which the payment will be applicable.
    • Student Name
    • Student’s LFCC ID # (seven numeric digits)
    • Letter of Authorization/Third Party Billing form (if provided by the vendor)
  4. The student will provide the information obtained in step 3 via an email to [email protected] as confirmation of their wanting to use the benefits for the semester.  This will enable the Third Party Billing office to protect the student’s classes from dropping due to non-payment. The Third Party Billing office will send a confirmation email to the student’s VCCS account notifying them of their enrollment protection.
  5. The Third Party Billing Office will invoice the prepaid vendor after the final enrollment census date (Last day to drop with a tuition refund or change to audit (census date)) of the term. (See Academic Calendar)  For example, if student A is enrolled in a 1st 8 week class, a 2nd 8 week class and 2 – 14 week classes, the invoice will not be generated until the 2nd 8 week census date. Therefore, the student will continue to see a balance on their account until the invoicing is completed. The student’s enrollment will remain protected. 

If you have any questions not covered on this page, please contact the Third Party Billing office at 540-868-7126 or [email protected].

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