Special Arrangement Contract

Overview

The Code of Virginia states:

Public institutions of higher education may enter into special arrangement contracts with Virginia employers or authorities controlling federal installations or agencies located in Virginia.  The special arrangement contracts shall be for the purpose of providing reduced rate tuition charges for the employees of the Virginia employers or federal personnel when the employers or federal authorities are assuming the liability for paying, to the extent permitted by federal law, the tuition for the employees or personnel in question and the employees or personnel are classified by the requirements of this section as out-of-state.[1]

Virginia employers may request a special arrangement contract in order to provide educational assistance to their out of state employees at the business contract rate.  All requests are handled through the Business Office and executed by the Budget and Finance Director.

Special arrangement contracts are valid for one academic year beginning in the fall and ending in the summer.  Each semester, students must provide verification of their employment in the form of a verification memo from their employer. Special arrangement contracts must be renewed on an annual basis in the fall.

Instructions for completing the SAC

• Virginia Employers must complete the special arrangement contract informational packet. Interested employers can contact the Business Office directly at 540-868-7126.
• Fax or mail the completed information to 540-868-7253 or 173 Skirmisher Lane, Middletown, VA 22645-1745.

NOTE:

Special arrangement contracts must be turned in one week before the tuition deadline in order to be processed in time for the upcoming semester.  Special arrangement contracts will be processed within 5 business days of receipt.