Records Management


A “Public record” or “record” means recorded information that documents a transaction or activity by or with any public officer, agency or employee of an agency. Regardless of physical form or characteristic, a record is considered “public” if it is produced, collected, received or retained in pursuance of law or in connection with the transaction of public business. Per the Virginia Public Records Act, records must be maintained and destroyed in accordance with an approved schedule by the Library of Virginia.

Benefits of Records Management

  • Control the growth of records
  • Improve efficiency and productivity
  • Ensure regulatory compliance
  • Minimize litigation risks
  • Safeguard vital information
  • Ensure business continuity and consistency
  • Support decision making
  • Preserve the corporate memory

Types of Schedules

  • General Schedules
    • Covers common records created and maintained by localities and state agencies
    • Includes different types of records:  administration, fiscal, personnel and general services
    • Approved by the Library of Virginia
  • Agency Specific Schedules
    • List records that are unique to an agency and reflect its responsibilities
    • Normally organized by internal functions or units of the agency
    • Approved by the Agency and the Library of Virginia

For more information on records management, please contact the Records Officer for the College, Anastasia Triplett, at atrip…

Helpful Links

Basic Records Management training

Electronic Records Management training

The Library of Virginia

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